How will we help you?

Every client we work with receives a fully customized AI solution tailored to their specific business needs.
Here are some examples of the most common systems we implement:

CRM Integration

We integrate AI into your CRM to automate lead qualification, personalize follow-ups, summarize meetings into CRM notes, alert you on stalled deals, and make it easy to search or extract insights without complex formulas.

AI Chatbot/e-mail handling for your service

Stop wasting time on repetitive questions. Our AI model engages your inbound leads, qualifies them, and moves them down your sales funnel — automatically.

We automate and optimize workflows across your business — from invoice management and client onboarding to content creation, cold outbound, email campaigns, and more.

Workflows Automation

How it works

Our Simple and Effective Delivery System, Step-by-Step.
Our solutions are delivered in 30-day sprints to maximize results, set clear goals, measure progress, and make any necessary adjustments along the way.

Discovery Phase

In our kickoff session, we audit your operations and identify one high-impact, high-friction workflow that’s draining time or blocking scale.

Together, we prioritize based on business goals, not hype — whether it’s lead follow-up, internal task routing, CRM updates, or another ops bottleneck.

Outcome: A clear automation target that aligns with your growth priorities.

Build Phase

Our dev team designs and implements a tailored AI-powered automation — directly inside the tools you already use. We leverage GPT, Zapier, Notion, CRMs, Airtable, and more to build streamlined, scalable workflows that require no technical expertise to operate.

Outcome:
A working system in production within 30 days — saving you hours from day one.

Training Phase

We don’t just hand off a system — we train your team to actually use it. Through two live, hands-on workshops, your staff learns how the system works, how to adapt it, and how to apply general AI skills to other areas of the business.

Outcome:
A confident, AI-enabled team that drives adoption and finds new automation opportunities internally.

We Don’t Leave You Hanging

You’ll get Slack-based support with guaranteed 24-hour responses, plus access to a plug-and-play AI prompt library and Quick Win playbooks. We’re on hand to troubleshoot, iterate, and keep your systems running smoothly — without friction or confusion.

Outcome:
Fast answers, better usage, and new ideas — without relying on an in-house AI team.

More of our custom Automations that save time & scale ops

Our mission is to transform the way businesses operate globally. In today’s fast-paced world, entrepreneurs often find themselves spending countless hours on tasks that are necessary but don’t contribute directly to growing their business. These tasks can be automated or optimized using AI, allowing you to focus on what truly matters.

AI not only streamlines your operations but also helps extend your business reach, attract new clients, and drive sustainable growth. We’re here to help you harness the power of AI to scale efficiently and effectively.

Meet our team of serial entrepreneurs combining their knowledge to make your business more efficient, easier to run and whats most important - more profitable

Nikhal Ghai

Founder & CEO

Leads the company’s vision, strategy, and client relationships to drive growth and success. Ensures the agency delivers cutting-edge AI solutions that transform businesses

Jan Kolwicz

Partner & Chief of Staff

Oversees day-to-day operations, systems, and team coordination. Manages internal processes to ensure smooth execution of AI solutions and client delivery

Sola Awodyia

AI Solutions Architect

Responsible for designing and implementing tailored AI-driven solutions. Ensures seamless integration of automation systems, optimizing processes and driving business efficiency

Meet All in One Systems

As one of the fastest growing e-commerce brands on biggest e-com platform in Poland, our biggest problem was creating and publishing new products to scale faster, and AioSystems created a perfect system for us that solved all that + we gained additional 160k PLN ~ 40k$ from sales the next month, only from those newly created offers. Also our customer support improved a lot since they implemented AI to it. Quick responses + professional, result-based approach. Highly recommended!

Global Commerce Solutions, Polish E-commerce company

AioSystems has truly transformed the way we operate at Neurasky. Before working with them, we were bogged down with manual processes and inefficient systems. Their automation solutions have streamlined our workflows, saving us countless hours each week. We now have AI-driven tools for managing client communications, project updates, and internal operations, all of which have greatly improved our productivity and accuracy. The team at AioSystems is incredibly knowledgeable and responsive – we couldn’t be happier with the results!"

Adam Kowalczyk
Co-Founder & Managing Director, Neurasky

★★★★★

★★★★★

What others say about us?

Frequently asked questions

What exactly do you do, in short?

We help you save dozens of hours per month and scale your business by building custom AI-powered systems that automate time-consuming, manual workflows — like lead follow-up, CRM updates, internal reporting, customer onboarding, even cold outreach, and more. We identify your biggest operational bottlenecks, build solutions tailored to your tools and team, and ensure they actually get used.

Do we need to have any technical knowledge or know anything about AI to work with you?

Not at all - that's the whole point. Most of our clients come to us with zero AI or technical knowledge. We handle the strategy, design, and implementation for you — and guide your team step-by-step on how to use and benefit from it. You don’t just get a done-for-you solution; we also train your team to understand, manage, and build confidence around using AI in your daily work.

How do I know if our business is a good fit?

We’ll figure that out together during a short 30-minute strategy call. But generally, if your team is spending hours each week on repetitive tasks like manual data entry, copy/pasting between tools, or sending follow-ups — you’re likely a perfect fit. We work best with B2B teams (3–50+ employees) looking to scale operations without growing headcount.

How quickly can we see results?

In most cases, we launch your first AI system within 30 days or less (sometimes even 1/2 weeks).That means a fully working automation is live inside your business and saving your team time from day one.

What’s included in your service?

Each month, you get:
✅ 1 custom AI system built for your business
✅ 2 strategy and implementation sessions
✅ 2 live training workshops for your team
✅ Slack support with 24-hour response
✅ A growing library of AI prompts and quick-win templates

Do we own the systems you build?

Yes — 100%. You own all the automations, prompts, and documents we create. You can continue using them forever, even if you choose not to continue after the initial term.

We already have a dev team — why would we need you?

We’re not here to replace your team — we plug in fast to deliver specialized AI solutions without distracting your devs. Most in-house teams aren’t focused on AI and automation, and we bring the systems, speed, and training they might not have the bandwidth for. And we do it all for the fraction of the cost of a full time AI Architect!

What happens after the 3-month engagement?

By then, you’ll have 3 AI-powered systems running, your team trained, and clear ROI. From there, most clients continue with us on a flexible support plan — including monthly audits, system improvements, and new builds as needed.

What if we don’t know what to automate?”

No problem — that’s what we’re here for. In your free strategy call, we’ll audit your operations and help identify the one system that will save you the most time right away. We start with the highest ROI and go from there. There's not a single business on earth that wouldn't have something to automate.

See What AI Can Do for You — Risk-Free!

If you're curious about how AI can make your business more efficient — but don’t know where to start — this strategy call is for you.

We’ll take a look at your current workflows, identify your biggest time drains or bottlenecks, and show you how AI-powered automation can help you save dozens of hours every month — even if your team has zero technical knowledge.